School Emergency Information for Parents
School security and student safety are vitally important in our community. At Round Valley Schools, we are working continuously to evaluate and strengthen our safety program. We welcome families to engage with us on this important topic.
Each school in our district has an Emergency Response Plan that has been carefully developed but is constantly changing. If there is an emergency at your child’s school, your assistance will help us respond more quickly and effectively. Go here to learn about how we will communicate with you during and after a school emergency, and how you can help ensure the safety of students and school employees during an emergency.
We also want to make sure we know how to reach you during a school emergency. We have several ways we share information and updates, and we invite you to plug into our communication channels, whether it’s by phone, text message, email, social media or our website.
Be alert! All Round Valley Schools staff members, parents, students and community members are encouraged to report anything they see, hear or are made aware of that may disrupt or threaten a school or school program. If you see or hear something, say something:
- Call 911 or call a non-emergency line:
- High School - (928) 333-6800 Ext. 6801
- Middle School - (928) 333-6700 Ext. 6701
- Elementary School (928) 333-6600 Ext. 6601
- Pre-School (928) 333-6580 Ext. 6520
- District (928)333-6580 Ext. 6589
- Eagar Police (928) 333-4000
Please discuss these safety matters with your family. Planning ahead will help alleviate concern during emergencies. Thank you in advance for following these steps to ensure our students, staff, and public remain safe and secure.
Emergency Response Definitions
An Evacuation is called when there are conditions inside the school building that are unsafe. Students and staff evacuate the building to an outside location. Students and staff assemble at predetermined locations away from the school buildings. A “fire drill” is an evacuation. Other reasons for evacuation may include: utility outage, gas leak, chemical spill, hazardous material incident, and flooding.
An off-site evacuation may be necessary depending on the extent of damage caused by the incident. If this occurs, school district officials will coordinate bussing students to a safe off-campus location (ex. another school, church, dome, or community building). Instructions to pick up students will be sent out by the district automated phone system, text, email, or facebook. Picture ID will be required at student pickup for the safety of your students.
A Shelter in Place is called when students and staff need to be inside the building for safety. During Shelter in Place, students and staff are moved (or remain) in their classrooms and normal classroom activities continue until the incident concludes. Shelter in place is used to provide protection against the outdoor environment.
A Lockdown is called when there is an immediate threat or hazard on the school campus. Students and staff are moved (or remain) in classrooms, doors and windows are locked, and lights are shut off. Classroom activities cease until incident concludes. School administrators and district officials work with local first responders to maximize student safety.
Lockdowns are implemented for a variety of reasons including but not limited to: intruder/suspicious person, active shooter, bomb, severe weather, and police suspect loose.
Parent-Student Reunification is a process where parents will be asked pick up their students from school in a formalized, controlled release. Reunification may be necessary due to weather, a power outage, hazmat, or if a crisis occurs at the school. The goal of reunification is that all students remain safe while in the school’s care and that all students are reunited with their families.
Although there are people assigned to answer phones at school, during an emergency these lines need to be left open for communication with emergency personnel. For school emergency information, please check the following sources:
- District Facebook Page - @RoundValleySchools
- Eagar Police Facebook Page - @eagarpd
- Calls from our automated call system (be sure that your emergency information is up to date at your child's school)
- District Website - www.elks.net (may not be updated as often during an emergency situation)
How We Prepare for Emergencies
The safety of children is our top priority at the Round Valley Unified School District. We plan and prepare for various emergency situations and work to mitigate hazards of all kinds in and around our schools. Should a critical or emergency situation ever arise in our area or on campus while school is in session, please be advised that the RV Schools a detailed emergency plan, which has been developed to respond effectively and efficiently to each situation, maximizing the use of all available resources. All the schools in the Round Valley Unified School District conduct drills throughout the year so that students and staff know how to respond to different types of emergency situations. Sometimes schools will coordinate their drills with the local and county Law Enforcement, Fire, Ambulance, Hospital, and the Emergency Operations Center (EOC) to practice coordinated response efforts. During real events and some drills, parents will receive school status updates through automated phone messages, text messages, and/or email.
We have emergency supplies.
Schools have emergency supplies, including first aid supplies and other basic necessities.
We conduct regular drills.
Schools conduct regular emergency drills. Every school conducts one drill a month and rotate between lockdown, evacuation, and shelter drills. Each school has an Emergency Readiness Plan customized to each individual school’s needs that plans for all kinds of hazards and emergency situations.
How Can You Prepare
Keep yourself informed.
Keep yourself informed of school procedures by attending parent meetings and checking the school website periodically. Visit with the district emergency director, a member of the district safety team, office staff, or teacher, and ask them about our emergency plans.
Volunteer to take part in emergency drills at your child’s school.
Talk and plan with your children.
Make sure that your family is prepared for emergencies and that each person knows their part and what the family plan is.
School Response to Emergencies
If There is an Emergency at School
If there is an emergency at school, school personnel have been trained, and will react quickly to protect children. If the emergency is a fire, students will evacuate to their Assembly Area until authorities determine that it is safe to re-enter the buildings.
In rare instances, where more distance is needed to ensure student safety, students may be relocated to another site. Parents will be advised of all relocations through automated phone messages, text messages, and/or email.
If there is a hazard outside, such as a report of a person in the area with a gun, or a nearby chemical release, students will be brought inside, where the building itself will help protect them from danger. Schools will act to protect students, and are prepared to shelter the students inside classrooms for hours if necessary. If students are held for a lengthy period of time, there are plans in place for emergency food, medical and restroom needs – these plans vary depending on the nature of the danger to students.
Depending on the situation, you may not be able to get close to the school and may be asked to wait in a safe area near the school. If it is hazardous for students to be released, everyone will be kept inside the school until they are notified by the authorities that it is safe. Schools will act with the safety of students in mind, and school officials will always follow the directives of the police department and the fire department. Please do not block roads or access into schools. In many school emergencies around the US, emergency responders including ambulances have not been able to get into or out of schools due to roads being blocked by concerned parents, thus causing further casualties.
Communicating with the School During an Emergency
Schools communicate regularly with parents using our auto calling system, through which parents receive automated calls regarding school activities and situations, including emergencies. If you are not receiving these messages, check with your child’s school to ensure that the school has the correct phone number for you. It is imperative that we have phone numbers to contact you during an emergency. Make sure you update your school emergency card and contact information for each child each time the information changes. Keep your phone with you during emergencies so that you can receive updates on the emergency by our automated messaging service. Make sure you keep your address and phone numbers updated with the school so that you can be notified in the event of emergencies.
Make sure to use trusted sources for information and please help us slow or stop the spread of rumors during an emergency. The most reliable sources in a school emergency would be either the Eagar Police facebook page @eagarpd, or the District facebook page @RoundValleySchools.
Waiting is the hardest part for all of us. Teachers and students waiting in a locked classroom, parents waiting in a group nearby, or office staff in their rooms. With this in mind, we will get accurate information out via facebook and phones as soon as we have reliable information.
Schools have numerous ways to communicate with their own staff, other schools, district personnel, and outside agencies that may respond in the event of an emergency. These methods include a public address system and two-way radios, so that a school need not rely solely on the phone system.
Family Reunification after an Emergency
When it is safe to pick up your child following an emergency, you will need to follow a special process to ensure everyone’s safety. At the reunification site you will find the Student Request Gate, thich is the station set up to identify yourself to school staff and request that your child be sent out. The office staff or teacher that you know and knows you may not be the one at the request gate so you must bring I.D., and you must be listed on the child’s emergency card in order to check a child out. For our records, you will need to sign the request so we can keep track of who picked the student up. You will then report to the Student Pickup Gate, where your child will be brought to you. Separating the two gates keeps crowding down, and lessens anxiety for children who may become frightened by a large crowd of parents.
Situations that will require reunification will be very stressful for everyone. Your patience and diligence in these processes will be much appreciated.