Emergency Communications

Definitions

Be familiar with the terms used in emergency situations:

Shelter: Used to secure the building from a potential threat outside the building, such as when an unauthorized person is loitering on school grounds or when there is criminal activity in the neighborhood. Exterior doors are locked, but normal activities continue inside the building.  Also used during severe weather or other environmental threats (such as air contamination due to a local fire) to keep people safe while remaining indoors.

Lockdown: Used when there is a perceived danger inside the building. Doors are locked, windows are closed and locked, blinds are closed. People are directed to move away from windows and doors. Hallways are cleared of students and school staff.

Evacuation: When students and staff are moved out of the building to a safe location.

Reunification site: A safe place where school administrators will release students to their parents or guardians. Students will be released to authorized parents/guardians only with proper identification (driver’s license, state identification).

Emergency communications

In the event of a school emergency or lockdown, we will communicate about what is happening just as soon as we are able to confirm the information from school officials, law enforcement or emergency responders.

Our goal is to provide credible, accurate and useful information to the public as soon as possible. Please be aware that information received from sources other than the school administrator or Round Valley Schools may be inaccurate or outdated.

Look for updates on the District Facebook page (@roundvalleyschools). We also may post an onscreen alert on our website. Eagar Police Department's Facebook page  (@eagarpd) is also another good place for information.

We also communicate by sending messages directly to the parents and guardians of our students. This may include emergency text messages, email,or phone calls. Please make sure your emergency contact information is up to date at your child's school.

When multiple agencies are involved, communication is coordinated through a lead agency, which may cause a delay in notification.

Please help us control the spread of rumors and unconfirmed details. Information shared by others on social media may be inaccurate and could prove harmful.


How you can help

As tempting as it may be to rush to the scene of a school emergency, our partners in law enforcement advise that this can seriously complicate their efforts to secure the scene and confront any threats. Showing up to the school may block roads and slow the response of emergency vehicles, and could distract police from ensuring the school is secure. Cars blocking roads will also block medical personnel form getting to the schools. You could put yourself or others in danger. We will communicate with you about how and when to reunite with your child. The reunification site may not be at the school.

Also, please refrain from calling the school while an emergency or lockdown is in progress. The school staff will be busy working with law enforcement to secure the school and make sure everyone is safe. Please do not tie up phone lines at this critical time.

If you get a call or text from your student, help them remain calm. Remind your student that school staff knows what to do in an emergency situation and will work to keep everyone safe. Your children are safest if their phones remain silent during a threat. Police advise all people in a lockdown to stay off their phones.

Important Parent information

Parent-Student Reunification Guide

Circumstances may occur at the school that require parents to pick up their students in a formalized, controlled release. The process of controlled release is called “reunification” and may be necessary due to weather, a power outage, hazmat or if a crisis occurs at the school. Round Valley Unified School District has procedures developed to help this process be as smooth and efficient as possible. Because a controlled release is not a typical end of the day event, a reunification may occur at a different location than the school a student attends. If this location is another school, then those students may be subject to a controlled release as well. The goal of reunification is that all students remain safe while in our care and that all students are reunited with their families.

 

Notification

Parents may be notified in a number of ways. The school or district may use its automated phone message, district website, text message and/or email. In some cases, students may be asked to send a text message to their parents. A reunification text message from a student may look something like this: “The school has closed, please pick me up at 3:25 at the main entrance. Bring your ID.”

 

Parent/Guardian Expectations

If a parent or guardian is notified that a controlled release and reunification is needed, there are some expectations that parents or guardians should be aware of. FIRST, BRING IDENTIFICATION. This will help streamline things during reunification.  The school secretary or your student’s teacher (who know you) may not be the one releasing students. SECOND, BE PATIENT. Reunification is a process that protects both the safety of the students and provides for an organized change of custody from the school to a recognized custodial parent or guardian.

What if a Parent Can’t Pick Up Their Student?

When a parent can’t immediately go to the reunification site, student will only be released to individuals previously identified as a student’s emergency contact. Otherwise, the school will hold students until parents can pick them up.

 

What if the student drove to school?

There may be instances where a student may not be allowed to remove a vehicle from the parking lot. In this case, parents are advised to pick up the student. In some circumstances, high school students may be released on their own.

 

How it works

For students, the school asks that students be orderly and quiet while awaiting. Students may be asked to text a message to their parents or guardians to let them know that they are ok.

 

Bring ID to check in

During check in, identification from parent/guardian or emergency contact and custody rights are confirmed. A signature and contact information will also be required for reunification.

 

Interviews and Counseling

In some cases, parents may be advised that a law enforcement investigation is underway and that interviews are necessary. In extreme cases, parents may be pulled aside for emergency or medical information.